Data Privacy and Security Considerations for Video Calls


Filed under: , cyber security guides , business basics

In our new world of 100% remote working, data privacy, and security concerns require heightened levels of attention from all of us.


In our new world of 100% remote working, data privacy, and security concerns require heightened levels of attention from all of us.

The following protocols are designed to enable high data privacy and digital security.

  • Do not post screenshots of video meeting participants on social media. This goes for both classroom meetings and staff only meetings.
  • Be aware of what is in your camera background; do not overshare personal information.
  • Close all unnecessary windows before sharing your desktop to avoid accidentally showing
  • Do not make meetings publicly accessible.
  • Do not post links to video conferences on any public website.
  • Conduct video conferences during work hours.
  • Participants from outside of the organisation should not be allowed to join a video conference, unless they are specifically invited
  • The meeting host must always be the last person to hang up and end the video conference.
  • Disable “Join Before Host” so participants can’t enter the meeting early.
  • Disable the ability for participants to privately chat with each other.
  • Disable “File Transfer” so there’s no digital virus sharing.
  • Disable “Allow Removed Participants to Rejoin” so removed attendees can’t slip back in.
  • Enable “Mute Participants on Entry” to minimize distracting background noise. Enable “Only Authenticated Users Can Join Meetings” if possible.
  • Add a “Co-Host” if you are working with another host who can help moderate. Utilize the “Waiting Room” feature (activated by default) and set meeting passwords to control attendees.

Set up Cyber Security from Day 1

Cybersecurity is just as important while working from home, perhaps even more important. At Jumpstart Security, we help entrepreneurs and small business owners set up their cyber security program through technical guidance, policies, training for their staff, as well as on-going security checks. Get started today at https://app.jumpstart.security